Regenerate a freetext index
This tab is available only if your SuperOffice installation is onsite. If you are using the online solution, your cannot make any changes to these settings. For SuperOffice Online, the freetext index is regenerated every 7 days by default.
When you add or delete new stopwords (see Add stopwords, Suggest stopwords and Delete stopwords), your changes do not have a retroactive effect. This means that if you enter and as a stopword and already have many occurrences of and in the database, they will not be automatically removed from the freetext index. The change applies only to occurrences of and that you add from then on. In some cases it may be appropriate to update the freetext index, so that all stopwords are removed from it.
To regenerate the freetext index
Click the Options button in the Navigator ().
Select the Free text search tab.
Check that freetext search is enabled for SuperOffice CRM (see Enable freetext search).
Click the Regenerate Freetext Index button.
A message is displayed to the effect that it can take a long time to generate a new index and that users cannot access the freetext search function during this period. Click OK. A window opens showing the progress of the regeneration process. When this disappears, the new freetext index is ready.
To regenerate a freetext index you must belong to the User level 0 role (or equivalent). On Oracle databases, you must be the user who is the database owner.