Preference section Mail
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To view all preferences in this section, use the following SQL:
SELECT * FROM UserPreference WHERE prefsection='Mail'
Email synchronization and mail sending and receiving. These preferences control all sorts of sending and receiving of email and faxes.
| Preference | Description | Default | Control type | Access |
|---|---|---|---|---|
| AddressSeparator | Use this character to delimit email addresses. | ';' | Text | Admin, Crm, Admin users, Wizard |
| ArchiveAppointments | Always proposes archiving follow-ups you send from SuperOffice by email. By default, you will be asked if you want to archive all follow-ups sent by email. |
Bool | Admin, Admin users, Wizard | |
| ArchiveDocuments | Always proposes archiving documents you send from SuperOffice by email. By default, you will be asked if you want to archive all documents sent by email. | Bool | Admin, Admin users, Wizard | |
| ArchiveForwards | Always proposes archiving email forwarded from SuperOffice. By default, you will be asked if you want to archive all emails you forward. |
Bool | Admin, Admin users, Wizard | |
| ArchiveReplies | Always proposes archiving replies to emails that are archived in SuperOffice. By default, you will be asked if you want to archive all emails you reply to. | Bool | Admin, Admin users, Wizard | |
| ArchiveSentMsg | Always proposes archiving email created in SuperOffice. By default, you will be asked if you want to archive all emails you create. | Bool | Admin, Admin users, Wizard | |
| ArchiveToAssocs | Always proposes archiving email written internally to your associates using SuperOffice. By default, you will be asked if you want to archive all emails sent to associates. | Bool | Admin, Admin users, Wizard | |
| AttachiCal | Attach an iCalendar file to email invitations. iCalendar is a standard format for exchanging calendar and schedule information. | Yes | Bool | Admin, Admin users, Wizard |
| BookingAssociatesSubList | Preference used to remember the setup/status of the list | Number | Wizard | |
| CloseAfterArchive | Close the email after it has been archived from SuperOffice | YES | Bool | Admin, Admin users, Wizard |
| CreateExtUserSubject | Header used in emails sent when generating external users. | Text | Admin, Admin users, Wizard | |
| DocSender | E-mail client used to send documents in SuperOffice. | List | Admin, Admin users, Wizard | |
| FaxSender | Fax plug-in used to send faxes from SuperOffice | List | Admin, Admin users, Wizard | |
| MailSender | E-mail client used to send email in SuperOffice | List | Admin, Admin users, Wizard | |
| EnableMailSync | Enables synchronization between the SuperOffice inbox and your external email program | Bool | Admin, Crm, Admin users, Wizard | |
| FirstMailSync | Number of seconds until the first synchronization on startup | Number | Admin, Crm, Admin users, Wizard | |
| ForceConfirmationEmailInvit | Displays a confirmation dialog before invitations are sent by email. | No | Bool | Admin, Admin users, Wizard |
| ImapServerName | Name of the IMAP4 Mail server used by SuperOffice. Enter the DNS name or the IP address (e.g. mail.server.com or 10.0.0.100) | Text | Admin, Admin users, Wizard | |
| ImapServerPort | The port number your mail server uses to access email using the IMAP protocol. | 143 | Number | Admin, Admin users, Wizard |
| Inbox | Email client used for your in SuperOffice inbox. Inboxes other than the default SuperOffice one require a separate plugin. |
List | Admin, Crm, Admin users, Wizard | |
| IsEmailInstalled | Is there currently an email client available on this computer? This option enables certain aspects of email functionality. | YES | Bool | Admin, Crm, Admin users, Wizard |
| IsFaxInstalled | Is there a fax plugin installed in the email client that allows faxes to be sent by email? This option enables certain aspects of fax functionality. | YES | Bool | Admin, Crm, Admin users, Wizard |
| MailGatewayDisplayName | The display name of the SuperOffice Mail Gateway's email address | Text | Admin, Admin users, Wizard | |
| MailGatewayMailAddress | The SuperOffice Mail Gateway's email address | Text | Admin, Admin users, Wizard | |
| MailSmtpAuthorize | The SMTP server requires authentication before you can send an email. | NO | Bool | Admin, Admin users, Wizard |
| MailSyncTimer | Number of seconds between each synchronization | Number | Admin, Crm, Admin users, Wizard | |
| MarkAsReadInPreview | Marks the email as read once it has been displayed in the preview pane. If you set this to No, you need to open the email before it is marked as read. | NO | Bool | Admin, Admin users, Wizard |
| NameDeleted | Specifies the name of the IMAP folder that contains your deleted email. | Deleted items | Text | Admin, Admin users, Wizard |
| NameDrafts | Specifies the name of the IMAP folder that is used to store email drafts. | Drafts | Text | Admin, Admin users, Wizard |
| NameInbox | Specifies the name of the IMAP folder used as your email inbox. | Inbox | Text | Admin, Admin users, Wizard |
| NameSent | Specifies the name of the IMAP folder that is used to store sent email. | Sent Items | Text | Admin, Admin users, Wizard |
| NotifyAssociateByMail | Notifies an associate by email when invited to a follow-up | Bool | Admin, Crm, Admin users, Wizard | |
| NotifyExtPersonByMail | Notifies a contact by email when invited to a follow-up | Bool | Admin, Admin users, Wizard | |
| NotifyOnlineUsers | Users who are logged on will be notified about changes to invitations | Bool | Wizard | |
| RemoveAfterArchive | Deletes the email from your inbox after you have archived it in SuperOffice | NO | Bool | Admin, Admin users, Wizard |
| SaveLogonInfo | Saves an encrypted version of your user name and password for the email server in the database. This saves you from having to enter your user name and password each time you want to access your inbox. | NO | Bool | Admin, Admin users, Wizard |
| SendFaxPrefix | Format for fax numbers to be sent by email. <faxs> is the fax number and <name> is the company name. For example, FAX:<name>@<faxs> produces FAX:SuperOffice ASA@22517001 |
Text | Admin, Admin users, Wizard | |
| SendFaxProtocol | Protocol used by your email server to send a fax. | FAX | Text | Admin, Crm, Admin users, Wizard |
| SmtpServerName | Name of the SMTP Mail server used by SuperOffice. Enter the DNS name or the IP address (e.g. mail.server.com or 10.0.0.100) | Text | Admin, Admin users, Wizard | |
| SmtpServerPass | If you want to use a different password from the one you use to log in to your IMAP server, you can enter it here. | Text | Admin, Admin users, Wizard | |
| SmtpServerPort | The port number your mail server uses to send email using the SMTP protocol. | 25 | Number | Admin, Admin users, Wizard |
| SmtpServerUser | If you want to use a different user name from the one you use to log in to your IMAP server, you can enter it here. | Text | Admin, Admin users, Wizard | |
| Timeout | Number of seconds that SuperOffice will wait for the mail server to finish processing a request. If you experience problems with slow response times from your mail server, you should increase this value to 30 seconds or more. | 15 seconds | Number | Admin, Admin users, Wizard |
| UseMapiReaderAnyway | Use the SuperOffice inbox even if other email integrations are installed | NO | Bool | Wizard |
| UseSoMailBody | Use mail.htm as body of new emails. The file is looked for in so_arc\username and if not found in so_arc\template | |||
| MoveDeletedToDeletedItems | If enabled emails that get deleted are moved to the deleted items folder | |||
| SaveSentInSentItems | If enabled sent emails are saved in the sent items folder |