> ## Documentation Index
> Fetch the complete documentation index at: https://docs.superoffice.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Invite your associates to a follow-up

> Creating follow-ups with your associates

Invitations are **created** when calling meetings or other arrangements between different members of a company. You invite several associates or resources to join. When they **accept** an invitation, the follow-up will be displayed on their diary.

To allocate time for a meeting with one or more associates, use the **View** tab in the Diary screen. Here you can open your associates' diaries to see when they are available for a meeting. In addition, you can select to view resources such as conference rooms, to see when those are free and set up a joint reservation for everyone from within your own diary.

Follow-ups with associates are set up by linking them as attendees to the follow-up.

When we save the meeting, an invitation is added to the person we invited and will be shown in the diary of the person on the appropriate date and time. **This only happens if the invited person also is an associate.** You may invite persons belonging to other companies as well, these will not have a diary where the meeting is shown. Instead, the follow-up is shown in the **Activities** section tab of their contact card.

<Note>
  Resources and non-user persons do not receive invitations - the meeting is just created as a normal meeting for them.
</Note>

<h2 id="status">
  Status
</h2>

The users you chose to link to a follow-up will be notified of this on their screens. In the **Follow-up** dialog, you will see a list of attendees and resources linked to the follow-up. You can also see who accepted or declined the invitation and which resources have been booked, from the symbols next to the names:

|                      Symbol                      | Description                          |
| :----------------------------------------------: | ------------------------------------ |
| <i class="ph ph-check" aria-label="Checkmark" /> | Invitation is accepted.              |
|     <i class="ph ph-x" aria-label="Red X" />     | Invitation is declined.              |
|     <i class="ph ph-eye" aria-label="Eye" />     | Invitation is seen but not answered. |
|                     unmarked                     | Invitation has not been seen.        |

## Resources

When you link resources, the status is set to *accepted* because a resource cannot answer the invitation itself.

It is possible to double-book a resource. If a resource is busy at the time, **Conflict** is shown in the **Status** column. An exclamation mark is also displayed in the **Follow-up** dialog. You should change the time of the follow-up. The **First available** field displays the first available meeting time.

## Handle responses to invitations

When you send an invitation, the recipient can either accept or decline it.

* If the recipient declines the invitation, you get an **Invitation declined** notification. Click **Got it** to acknowledge. Optionally, find a new suitable time and reschedule the follow-up or re-assign the follow-up to someone else.

* If the person accepts the invitation, it is recorded in SuperOffice in the usual way.


## Related topics

- [Add attendees to follow-ups](/en/diary/learn/invitation/add-attendee.md)
- [Create group views](/en/diary/learn/group-view.md)