> ## Documentation Index
> Fetch the complete documentation index at: https://docs.superoffice.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Default values for new document templates

> Default values for new document templates

You can specify [default][1] values for new document templates if required. This means that the value in the **Our Ref.** field in the **Document** dialog increases by 1 each time this exact template is used. If you do not check **Automatically create new counters for new document templates**, the same counter will be used for all document templates, so that the value in the **Our Ref.** field increases by 1 each time any template is used.

<Note>
  If the **Our Ref.** field in the **Document** dialog functions as a counter field depends on if the \{snum} template variable is specified for the template in question. This is defined in the Lists screen: Click **Document template**, then double-click the document template under **Items** and edit the **Our reference (default)** field in the **Edit list item** dialog.
</Note>

## Specify that new document templates will have their own counter

1. Go to Settings and maintenance and select <i class="ph ph-sliders-horizontal" aria-hidden="true" /> **Options**.

2. Select the **Number allocation** tab.

3. At the bottom of the tab, select **Automatically create new counters for new document templates**.

4. Click **Defaults**.

5. Check **Unique** if you want the counter values in the **Our Ref**. field to be unique. Useful when SuperOffice CRM users allocate values themselves.

6. Check **Allow blank** to permit empty counter fields. Useful when the counter values must be unique. If **Allow blank** is checked, this means that the requirement for unique values does not apply to empty fields.

7. Check **Read only** if you do not want SuperOffice CRM users to type values into the **Our Ref.** field themselves.

8. Check **Allocate** to use the automatic counter function, so that the system enters values in the **Our Ref.** field for you.

   [See the results of different combinations of these values][1].

9. Enter the value you want the counter to start at in the **Next number** field.

10. Click **Save**.

[1]: ../../../admin/options/configure-number-allocation


## Related topics

- [Create Default Document Template Entity](/en/api/reference/restful/agent/list_agent/create-default-document-template-entity.md)
- [Create Default Document Template Migration List](/en/api/reference/restful/agent/documentmigration_agent/create-default-document-template-migration-list.md)
- [Create Default Document Template Language](/en/api/reference/restful/rest/list_documenttemplate/create-default-document-template-language.md)
- [SuperOffice.WebApi.Agents.DocumentMigrationAgent](/en/api/reference/webapi/SuperOffice.WebApi.Agents.DocumentMigrationAgent.md)
- [SuperOffice.WebApi.Agents.DocumentAgent](/en/api/reference/webapi/SuperOffice.WebApi.Agents.DocumentAgent.md)