> ## Documentation Index
> Fetch the complete documentation index at: https://docs.superoffice.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Accept invitations

> Learn how to accept calendar invitations in SuperOffice Inbox and add them to your diary

You can receive calendar invitations from person outside your organization and add the follow-ups to your SuperOffice diary. Invitations must include an iCal file (`.ics`). Emails with invitations are marked with these icons:

<i class="ph ph-paperclip" aria-label="Paperclip" />

<i class="ph ph-calendar-blank" aria-label="Calendar" />

If the meeting organizer is a unique registered contact in SuperOffice CRM, the invitation is automatically added as a tentative follow-up in your diary. Whether this also happens for other users depends on email preferences set in **Settings and maintenance**.

## Steps

1. In the inbox, select the email that contains the invitation.

2. Before accepting, review any additional attachments.

   <Warning>
     When you accept or decline the invitation, the email is removed from the inbox and moved to the **Deleted** folder. If you want to keep any attachments, [archive or download them first][1].
   </Warning>

3. Click **Accept** and choose one of the following options:

   * **Accept and notify sender**
   * **Accept, but do not notify sender**

The follow-up is added to your diary, and the message is removed from the inbox.

[1]: ./archive#attachment


## Related topics

- [Archive emails](/en/email/inbox/learn/archive#attachment.md)
- [About invitations](/en/diary/learn/invitation/index.md)