Diary 
Diary screen tabs
| Icon | Tab | Description |
|---|---|---|
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Upcoming | A list of planned/upcoming appointments. Select an appointment to view details about it. |
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Activities | A list of tasks. |
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Day | Appointments for the selected day. |
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Week | Appointments for a specific week. |
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Month | Appointments for an entire month. Select a date to show all appointments on that date. |
Navigate the Diary
- Tap an appointment or activity to open it.
- Tap a date to select it.
In the Day, Week, and Month tabs, use the arrows to go to the previous and next day/week/month. Tap Go to today at the bottom of the screen to return to the current day/week/month.
Appointment screen
When you select an appointment, the Appointment screen opens and shows details of that appointment.
- Header: The date and time.
- What: Appointment type and description. Tap to see the full description.
- With: Organizer and attendees (if any).
- Details: Completed status and any fields you have selected as visible. Tap the arrow to expand/collapse the list.
- Link: Attached images
Icons in the action bar: Call, SMS, Email, Show location
Diary related symbols
| Symbol | Description |
|---|---|
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Have viewed but not yet responded to invitation. |
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Accepted. The attendee has accepted the invitation. Automatically set for the owner. |
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Declined. The attendee has rejected the invitation. |
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Conflict. The time of the appointment overlaps with another appointment. You need to either alter the times or cancel one of them. |
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A recurring appointment (repeats at defined intervals). |
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Video meeting |
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Private |
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Completed. The appointment time is also struck through if the appointment has been completed. |
| Gray box | The current day in a week |
| Frame | The selected day in a week |
| Gray circle | The current date in a month |
| Red circle | The selected date in a month |
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Email sent |
See who has been invited to an appointment
The number shows how many attendees (including the person who created the appointment) have been invited.
Persons without an icon have not yet viewed the invitation.
View your own calendar
When planning new appointments, you will usually want to check your own calendar first.
Go to the Diary.
Check that your name appears at the top.
If another person's name is shown in red, this means that you are looking at another person's calendar. Select the person's name and switch to your own calendar.
Select the Day, Week, or Month tab and choose a date.
Select an appointment to examine it.
View other calendars
It can be useful to check whether the persons you want to invite are free on the day in question.
- In the Diary, select the name just below the row of tabs.
- On the View other calendar page, select a person from the history list or search for a calendar owner. When you have selected the calendar of another person, their name is shown in red above the appointment list.
- Explore their calendar as described above.
Note
When you open another person's calendar, only information that you have the rights to see is shown.