> ## Documentation Index
> Fetch the complete documentation index at: https://docs.superoffice.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Archive incoming email

> Archive incoming email

You can archive an incoming email (including any attachments) as a document in SuperOffice CRM. This is a convenient way of storing information you receive via email together with other company/contact information in SuperOffice CRM.

![When you have SuperOffice Gmail Link installed, you can archive email, create activity or request -screenshot][img2]

## Steps

1. In the Gmail inbox, select the email you would like to archive.

2. Click ![icon][img1] in the email toolbar.

   If the sender of the email is not listed in SuperOffice CRM, a warning will appear at the top of the dialog. A warning also appears if the sender is registered on multiple companies in SuperOffice CRM.

3. In the dialog, the **Company** and **Contact** fields are automatically filled if the sender is registered in SuperOffice. Fill in relevant information in the following fields:

   * **Subject**: The subject is automatically inserted in this field. However, you can edit the text.
   * **Company**: Search for a company by starting to type the company name or select a company in the list.
   * **Contact**: Select a contact in the list. You can also search by starting to type the contact name.
   * **Sale**: If relevant, link the document to a sale.
   * **Project**: If relevant, link the document to a project.
   * **Date**: Today's date is automatically inserted in this field. Click the field to select another date.
   * **Time**: Click the field to select another time.
   * **Type**: Select one of the available document templates.
   * **Visible for**: Select if the document should be visible to all users, private visible only to the owner, or visible to all users in a user group the owner belongs to.
   * **Mark as completed**: This option is checked by default, but you can uncheck it if necessary.

4. Click **Save**. The selected email (including any attachments) is archived to SuperOffice CRM as a new document. You can then double-click the email in the **Activities** section tab to open it.

Click the link in the pop-up message to open the document in SuperOffice.

<Note>
  You can also [archive attachments as documents][3].
</Note>

[3]: ./archive-attachments

[img1]: /media/icons/hugo.png

[img2]: /media/loc/en/integrations/gmail-link/email-gmaillink-archive.png