> ## Documentation Index
> Fetch the complete documentation index at: https://docs.superoffice.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Archive outgoing email

> Archive outgoing email with SuperOffice Gmail Link

When you send an email, you can also archive it (including any attachments) as a document in SuperOffice CRM. This is a convenient way of keeping track of your outgoing correspondence.

Follow these steps:

1. In Gmail, click **Compose**.

2. Write the email message.

   <Note>
     If you send the email to multiple recipients, the email is only archived on the first recipient.
   </Note>

3. Click **Send and archive**. The email is sent.

4. In the dialog **Archive email in SuperOffice**, the **Company** and **Contact** fields are automatically filled if the recipient's email address is registered in SuperOffice. Fill in relevant information in the following fields:

   * **Subject**: The subject is automatically inserted in this field. However, you can edit the text.
   * **Company**: Search for a company by starting to type the company name or select a company in the list.
   * **Contact**: Select a contact in the list. You can also search by starting to type the contact name.
   * **Sale**: If relevant, link the document to a sale.
   * **Project**: If relevant, link the document to a project.
   * **Date**: Today's date is automatically inserted in this field. Click the field to select another date.
   * **Time**: Click the field to select another time.
   * **Type**: Select one of the available document templates.
   * **Visible for**: Select if the document should be visible to all users, private visible only to the owner, or visible to all users in a user group the owner belongs to.
   * **Mark as completed**: This option is checked by default, but you can uncheck it if necessary.

   If the recipient of the email is not listed in SuperOffice CRM, a warning will appear at the top of the dialog. A warning also appears if the recipient is registered on multiple companies in SuperOffice CRM.

5. Click **Save**. The email (including any attachments) is archived to SuperOffice CRM as a new document. You can then double-click the email in the **Activities** section tab to open it.

Click the link in the pop-up message to open the document in SuperOffice.

<Tip>
  If you do not archive the message when you send it, you can still [go to the sent folder and archive the message][3].
</Tip>

[3]: ./email-archive-incoming